Trade Show FAQs
Answers to common questions about streaming trade shows to enhance your exhibit’s impact.
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We overcome challenging expo hall connectivity to meet our 99.5% uptime guarantee by prioritizing dedicated hardline internet connections ordered through the venue. When necessary, we use robust backup solutions like professional bonded cellular technology and conduct thorough pre-show testing.
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Requirements vary, but typically need dedicated space (from 5x5 ft+), reliable power (often dedicated circuits), and ideally a stable, high-bandwidth dedicated hardline internet connection (10-20 Mbps+ upload recommended for HD). Specifics are determined during planning.
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Lead capture is often facilitated via the viewing platform or portal. Options include registration gates, embedded contact/lead forms, clickable calls-to-action linking to landing pages, and potential integrations with your CRM (depending on the platform).
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We use highly directional microphones (shotgun or cardioid), practice close miking techniques, have technicians monitor audio closely via headphones, select the quietest possible booth location, and rely on experienced audio operators to mitigate noise and ensure clear speech.
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We use high-quality close-ups, multi-camera angles for context and detail, ensure enthusiastic presentation addressing the online audience, capture clear audio, integrate graphics highlighting features, and incorporate interactive Q&A to keep remote viewers engaged.
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We manage multiple clients through careful advance planning, scheduling dedicated crew and equipment packages for each exhibitor, ensuring sufficient staffing and gear, maintaining clear communication, and applying our consistent high-quality production standards to every project.
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Streaming expands reach to those not attending physically, captures virtual leads via integrated forms/registration, attracts qualified viewers with targeted content, allows interactive qualification via Q&A, and provides valuable post-show content (recordings/ECHO clips) for sales follow-up.
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Yes. We have experience partnering with show organizers to stream official content like keynotes, main stage panels, or creating official show news segments, as demonstrated by our work at events like IMTS and STARWEST.
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Yes. We provide the necessary embed code, allowing you to simultaneously stream the live feed from your booth directly onto your company website, driving traffic to your own domain while potentially also streaming elsewhere.
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In most cases unedited streams are available within seconds of the event concluding unless there is a need for a light edit. If edits are needed we typically have a turnaround time of 1-2 Business days, depending on event length and edits. Our workflows for ECHO clips are 2-5 business days. Clients should confirm specific turnaround times based on project needs.
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Our proven track record includes seamless execution of large-scale events at premier venues such as Chicago’s McCormick Place, the Anaheim Convention Center, the Los Angeles Convention Center, and the Las Vegas Convention Center. This experience underscores our capability to expertly navigate the complex logistical and technical requirements of major convention centers and similar large-capacity spaces. For confirmation regarding a specific venue, please don't hesitate to ask.
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Yes. We can create custom-branded portals that function as a virtual booth, hosting live streams, on-demand recordings, product information, resources, contact/lead forms, and company branding to engage remote audiences.
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We collaborate early with exhibitors and booth designers, sharing technical plans, reviewing designs, and identifying optimal placements for cameras, screens, and controls to ensure seamless and aesthetically pleasing integration within the booth structure.
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We provide detailed analytics on virtual engagement (viewers, watch time, interaction). While we deliver this data, comparing it directly to physical foot traffic requires the exhibitor to provide their own estimates and conduct the comparative analysis, considering the different measurement methods.
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Strategies include pre-show promotion (email, social media, event platform), clear booth signage advertising the stream schedule, in-booth announcements by staff, and cross-promotion with speakers, partners, or show organizers to maximize both physical and virtual attendance.
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Yes. We can provide secure, private streaming solutions for closed-door meetings or confidential demos happening within your booth or a separate meeting room at the trade show, utilizing private portals and access controls.
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Our custom-built streaming carts offer significant advantages by drastically reducing setup time (up to 75%), minimizing disruption within the booth space, and allowing for a more efficient and streamlined technical deployment in the often time-constrained trade show environment.
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Yes. We can integrate our production feed with large screens within your booth for Image Magnification (IMAG), allowing in-person attendees to get a better view of presenters, product details, or presentation materials being shown live.
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Pre-show planning involves site surveys (if needed), assessing booth location/layout, confirming power and dedicated internet requirements with the venue/organizer, coordinating load-in/setup schedules, and finalizing the technical plan (camera placement, audio, etc.) with the exhibitor.
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Yes. Similar to conferences, we can offer multi-language support options like live captioning or simultaneous interpretation audio feeds to make your trade show streams accessible to a global audience.
